2018-08-17
【職場應急手冊】「請假通知」必學英語句型
一年入面,總會有一兩次因各種原因需要請假。打工仔遇到外籍上司時,該怎樣用英文請假呢?想請同事幫忙「代班」的英文怎樣說?「臨時事假」、「產假」的英文又是甚麼呢?
雖然現在有部分公司會接受員工用WhatsApp請假,但絕大部分的情況下,員工仍然需要寫formal的英文email請假。大家是不是常常都要「臨急抱佛腳」上Google search呢?今次,我整理了一系列有關請假的商用英文,包括「常用詞語」、「實用片語」和「請假email範例」,確保大家能在職場應用得到,大家還不快點save低,以備不時之需!
I. 請假常用詞語
a. 休假類別
1. 事假 Personal Leave
2. 病假 Sick Leave
3. 臨時事假 Casual Leave
(當同事請"Casual Leave"時,千萬不要按原文翻譯,誤以為是「隨便放假」,其實Casual Leave 的意思是「臨時事假」。)
4. 喪假 Funeral Leave
5. 年假 Annual Leave
(Annual:「每年的、年度的」)
6. 公假 Official Leave
7. 婚假 Marriage Leave
8. 產假 Maternity Leave
9. 侍產假 Paternity Leave
10. 生理假 Menstruation Leave (more formal)
(Menstruation :「月經、經期」)
Period Leave
11. 陪審員假 Jury Service Leave
b. 狀況
1. 休假中 be on leave
2. 不在辦公室 be out of office
3. 出差 be on a business trip
4. 度假中 be on holiday/ vacation
c. 職務代理
1. 暫代 fill in
substitute
2. 插手幫忙 step in
3. 處理 deal with
tackle
handle
II. 表達「請假」的句型
可以用來表達「請假」的句型很多種,大家可以參考下列四種:
1. take...leave / day (off)
e.g. I would like to take a day off because I get a cold.
我想請假一天,因為我感冒了。
e.g. I'd like to take official leave of absence for two days.
我要請兩天的公假。
2. request...leave / day (off)
e.g. I am requesting permission for three days leave.
我請求公司允許本人休假三天。
e.g. I would like to request a leave of absence for medical reasons.
我懇請公司批准本人因病告假。
3. ask for...leave / day (off)
e.g. I would like to ask for a week’s leave to prepare for my wedding.
我想請一個星期假來籌備我的婚禮。
4. be on...leave / day (off)
e.g. I will be on leave and out of town for a week starting May 19.
從5月19日開始,我將休假出國一個星期。
III. 「請假通知」必學句型:
句型1: 交代目前工作
→ "I am currently working on ... [工作項目]..."
e.g. I am currently working on a sales presentation for the L&Y Group.
我目前正在處理L&Y集團的業務簡報。
句型2: 告知職務代理人
→ "...[人名]... will be stepping in to handle my responsibilities."
e.g. Charmaine will be stepping in to handle my responsibilities.
Charmaine將會插手處理我負責的工作。
句型3: 緊急聯絡方式
→"You may contact me +[聯絡方式]+[時間]"
e.g. You may contact me by cell phone at anytime.
你可以隨時打手機與我聯絡。
**另外,如果是想請人代班,則可以說......
1. Could you cover for me tonight?
你今晚可以幫我代班嗎?
2. Can you take my shift?
你能幫我代班嗎?
IV. Sample email:
Date: April 28, 2018
To: Lucas Fong [lucas_f@abc.com]
From: Zephyr Yeung [zephyr_y@abc.com]
Subject: Upcoming Leave of Absence
Dear Mr. Fong,
[請假時間 I am writing this quick email to confirm with you that I will be out of the office for one week starting May 1.] As I had mentioned to you earlier, I will be traveling to Sweden for a family reunion during this time. I will be back in the office on Monday, May 7.
[交代目前工作 I am currently working on a sales presentation for the Edmondson Group, and Pinky Lam will be stepping in to handle my responsibilities.] [交代職務代理人 I am also involved in the preparations for the upcoming Design Expo in June, and Yanis Wong will be responsible for these matters while I am away.] In addition, I've talked to the other members of my team, and they are also ready to step up to the plate (著手開始某項工作) during my absence.
[緊急聯絡方式 While I am in America, you may contact me by cell phone at anytime. I will also be available via email. My main contact in Sweden will be my aunt, Maggie Lai, and her phone number is 0775-755700.]
Thank you once again for all of your assistance. I look forward to returning to the office on Monday, May 7.
Yours sincerely,
Zephyr Yeung
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